I work for a small company, in the United States. Part of my duties is building out quotes for products and services our company sells. I’m trying to avoid being overly specific, but basically I have been asked to quote out a product we often sell, but to also include in the quote a feature which out company cannot actually provide. The customer has several of the item I am supposed to quote already and believes that they have the additional feature on all of the existing devices, so expects to see it on this quote for their new site.
I have brought up with my boss in the past that we have not implemented the additional feature and to the best of my knowledge we can’t. He assured me he was looking at addressing that. Today, after receiving the request for this new quote, I asked my boss about it, he said he still hasn’t come up with a plan to address the issue, but wants me to move forward with pricing it out anyway.
It would be a big hit to our company if the customer left us, but I struggle to see how what my company is doing here isn’t fraud. I’m not really comfortable with doing this, but my relationship with management is already strained and I wasn’t really looking to create any more waves at the moment.
Are there good resources I could look to to determine if this would constitute fraud from a legal perspective? Has anyone here ever been in a similar situation?
I’m looking for another job, but don’t have anything lined up yet, so nervous about doing (or not doing) something that would get me fired, but Im not comfortable with what appears to me to be dishonest at best and fraudulent at worst.
Edit: wanted to add that to the best of my knowledge, we aren’t selling that additional feature to anyone else at the moment. I think my boss is just afraid of this customer in particular finding out since they’ve already been sold the feature and they’re a larger customer.
Edit 2: thanks everyone for the advice. It is much appreciated. I’ve got a lot of thinking to do tonight.
Them him/her I have to think about it for a bit, and then take a recorder in my pocket when “revisiting” the conversation.
No. Sorry. Next time you ask, can you put it on an email please?
I have never worked in IT and not had at least one project I worked on which I didn’t think was immoral. Even at a small web dev agency I was working on an app for keeping track of zero hours contract workers during their shifts in a major UK supermarket. I got invited into a meeting 2 weeks before it got released and told not to buy any tescos stock.
2 weeks later on release they fired several thousand of their full time employees and referred them on to this 3rd party to get their old jobs back with new - worse - contracts like zero guaranteed working hours.
Then there was the startup that was in adtech and spied on people online. We were on the adblock easylist of trackers to block.
After that there was the gambling company… idk it just seems like every job has a morally grey component to it.
Edit: had an episode of John Oliver Last Week Tonight about my current company on air last week.
Edit 2: One of my friends was working for VW in Berlin when the emissions test scandal came out. Ultimately she quit being a SWE and became a nurse. I guess everyone has their own tolerance levels for the shady shit they are comfortable doing at work.
Another friend used to work for a porn site but wouldn’t ever touch gambling. He’s still a SWE though.
If going to push back don’t make it personal, that you are uncomfortable doing this. Change the focus to concern it would be putting the organization at risk of liability if we can’t provide the good or service. Potential to damage the relationship with an important customer and reduce revenue. CYA with documentation and good luck on the job search.
One of our former bosses asked me to sign something clearly illegal. I told him NO. I am still here, the boss is a former boss.
I wish mine was that simple. I was asked to install our RMM (backdoor remote access tool) on a partners home personal computer. I said I didn’t feel comfortable doing this without her knowledge and without good reason. Wrote up a long email with explanation after I was told to do it anyway. The reply I got from the email was “you don’t get to make that decision, you’re going to get a bad review this year, do what you’re told.”
Luckily it took me about 2 weeks to find another job, and fully disclosed why I was leaving. Emailed everything to HR and left without warning, even told the partner their plan.
Left them scathing reviews on all platforms, HR even reached out about my reviews. Said “you didn’t care then, what’s changed”
A side quest of my life is to keep their reviews around 2.5 forever. I’ve got a dozen fake accounts to help already. Fuck them.
It happened to me and I refused in an internal email with a lot of people in CC (the CEO was included). I politely explained why it was very illegal and why I wouldn’t do it. They stopped asking me because “they knew that I knew that they knew.”
If it’s the same kind of company, you would say yes, the client would discover the lie, and your company would fire you in less than a few minutes. You usually don’t last long in that kind of environment.
I think your best bet is to find a new employer. Definitely keep CYA documents as needed in the meantime, though.
Do whta you can with the quote and ask the boss to finalize the parts where you are unsure and make sure you paper trailer the whole lot and make it explicitly clear why you are handing it over.
Can this additional part be obtained from a third party?
I think only if they went directly to the vendor we’re partnered with for the product, but Im pretty sure that vendor requires customers to go through a partner like us.
Ok, I really can’t understand the dynamics of this arrangement. Not with the info provided.
So you don’t actually build this product or service, you’re just a middle man? Why not just have the vendor include the missing piece?
I think crucial details are being lost in the vagaries.
Sorry. We configure the devices and provide ongoing support for them. To my understanding, the vendor doesn’t even sell the extra feature any more. I think they’ve replaced it with something else. But I think the short answer to your question is that there would be no way to have the vendor implement the feature without the customer knowing and that would lead the customer to find out they didn’t have it in the first place.
Well there’s your ticket out “we’re sorry the manufacture has discontinued this feature, here’s a new solution”.
Also its 100% better if the clients finds out the feature is missing via your company. A good company will make it right, ideally by adding the feature retroactively at no cost. If it can’t be added, open the checkbooks and refund the difference or find a new solution at a reduced cost (quote the new stuff, but not the replacements).
Sounds like it’s above your paygrade, if the company loses the client that’s not on you (even though they can still blame you)
I already quit one job for that reason and refused to take a drug test for another job for the same reason (lol they decided they needed me enough to waive the drug test).
Time to update the resume.
If you’re already on shaky terms, this mess could be pinned on you and you’ll be out the door before you get a chance to pull up the paper trail leading to your boss.
In a less drop everything and run scenario, Is this feature a physical add-on or something done via software. Could always dig the hole deeper to stall for time and say parts are on backorder or someone key to implementing the feature is on sudden bereavement leave.
If I’m understanding correctly, you’ve not been selling the customer the additional feature but they think you have been and now your boss wants you to actually start billing them for the feature that they mistakenly think they are getting already but without actually providing the feature to them? Assuming that is correct it really does sound like fraud. Generally you can’t knowingly sell something you aren’t capable of selling but still collect the money. Even if the victim mistakenly thinks they got what they paid for you are still defrauding them of the money. I’m not a lawyer but I think if you do this you may end up needing a lawyer. Is there anyone else in the company besides your boss that you could talk to about this? The more people know about what is going on the harder it will be for your boss to pull of whatever he is trying to pull off. If something like this was going on where I work I would be documenting everything and sharing it with whoever would look at it, starting with my bosses boss. I wouldn’t make any accusations though, just present the facts and express your concerns.
Tell the truth, and quote the customer without that feature. Make it clear that that feature doesn’t exist, and your company can’t make it, and your supplier isn’t interested in working on it.
Your boss had time to sort this out, and failed. He asked you to move forward as if it was solved, which means lying. Instead, tell the truth.
You could run it by your boss before sending it to the customer, but don’t let him insert any bad-faith statements if you’re the one signing the quote.
I am leaning towards just pushing back on this and forcing my boss to explain how it is not fraud. Thankfully, my name is rarely attached to the quotes. I just build them, but it’s the sales rep name that goes on it.
I appreciate your input!
Not a lawyer.
But how to “cover your ass”.If pressured to still send a quote with it included, ask your manager to email over the details - ie get it in writing.
You are looking for them to tell you to include this unprovidable service in the quote as part of the details/instructions.
IE your manager to tell you to do the unethical thing in writing.
And respond back along the lines of “as discussed, we can’t provide this service and can’t procure it from the upstream provider. However I will do as instructed and email the quote to the customer with this service included”.
This is indicating that you have discussed it (ideally save any other emails about this subject).
If your boss emails back “we haven’t discussed this”, then raise the issue in writing and don’t send the quote until it is resolved by email (if your boss talks to you in person, feel free to send a “follow up” email outlining what you discussed and ask for clarification).
If your boss emails back “do as you are told”, then do as you are told.
Save all the emails.BCC to a personal account will be seen in server logs. Better to export backups or take screenshots and put them on a USB. Or ZIP them with a password and find a way to exfil them without raising red flags if USB devices are restricted. There are many ways to do this, I’m sure I can suggest some.
Generally, working under instruction where your pushback might lead to termination generally results in unfair dismissal and settlements.
Especially if you can prove that you have raised the issue, and still been told to proceed.It doesn’t sound like this is a risk-to-life or risk-to-public scenario, so I don’t think “whistle blower” procedures are needed.
